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Are Managed Services Right for Your Healthcare Facility?

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Facility management plays a crucial role in ensuring the smooth operation and maintenance of healthcare infrastructure. With the increasing complexity of these facilities, the need for supportive facility management software has become more evident. However, the question that often arises is whether opting for managed services for such software is the right choice for your healthcare facility. 

Understanding Managed Services in Facility Management

Managed services refers to outsourcing specific business processes, functions, or services to a third-party provider. Managed service providers (MSPs) offer expertise, resources, and tools to manage and support a wide range of IT services. In the context of facility management software, it implies having a third-party service provider manage their software application, following implementation. This can include maintenance, upgrades, and support. They essentially handle the day-to-day specifics of your facility’s software for you. 

Benefits of Managed Services

  1. Expertise and Experience: Managed service providers (MSPs) bring specialized knowledge and experience to their own facility management software, which can be particularly beneficial for healthcare facilities that require high levels of compliance and operational efficiency.
  2. Cost-Effectiveness: Outsourcing can be more cost-effective than maintaining an in-house team, especially for smaller facilities or those with limited IT resources. It eliminates the need for recruitment, training, and retaining specialized staff.
  3. Focus on Core Competencies: Managed services allow healthcare facilities to focus on their core mission – patient safety – by relieving them of the technicalities involved in managing facility management software.
  4. Scalability and Flexibility: MSPs can scale services according to the changing needs of the facility, providing flexibility in managing fluctuating workloads.
  5. Enhanced Security and Compliance: With their expertise, MSPs can ensure that the software complies with healthcare regulations and standards, while also providing robust cybersecurity measures.

Case for Managed Services in Healthcare Facilities

Healthcare facilities, ranging from small clinics to large hospitals, have unique challenges. They require a high degree of precision, reliability, and compliance in facility management to ensure regulatory standards and patient safety are upheld. 

High-Stakes Environment

The stakes in healthcare facility management are incredibly high, considering the direct impact on patient health and safety. Managed services provide the expertise and attentiveness needed to maintain these critical systems.

Compliance and Regulations

Healthcare facilities must comply with a myriad of regulations, such as HIPAA and CMS. MSPs specializing in healthcare can ensure that facility management software adheres to these regulatory requirements.

24/7 Operations

Healthcare facilities operate round the clock. Managed services offer the advantage of continuous monitoring and support, which is vital for the uninterrupted functioning of healthcare infrastructure.

Technological Advancements

The rapid pace of technological advancements and updates in healthcare necessitates a proactive approach to software management. MSPs can provide timely updates and integrations to keep the facility at the forefront.

Making the Right Choice

When deciding whether managed services are right for your healthcare facility, consider the following steps:

  1. Assess Your Needs: Evaluate the size of your facility, the complexity of your operations, and your current IT capabilities.
  2. Understand the Costs: Analyze the cost implications, including initial setup costs and ongoing fees, and compare them against the benefits.
  3. Research Potential Providers: Look for MSPs with experience in healthcare and a strong track record in facility management software.
  4. Review Service Level Agreements (SLAs): Ensure that the SLAs meet your facility's requirements in terms of response times and support availability.
  5. Consider Security and Compliance: Evaluate the provider’s ability to ensure data security and compliance with healthcare regulations.
  6. Plan for Integration and Customization: Discuss how the software will integrate with your existing systems and any customization needs.
  7. Seek References and Case Studies: Ask for references and case studies from other healthcare facilities that have used the provider's services.


Managed services for facility management software can offer significant benefits, including expertise, cost-effectiveness and reliability. By outsourcing these responsibilities, facilities can focus on their core competencies and strategic objectives, while leaving the technical and specialized aspects of IT management to the experts. Additionally, managed services can offer scalability, allowing facilities to adjust the level of service as their needs change.

Managed services for facility management software can offer significant benefits, including expertise, cost-effectiveness and reliability, leaving the technical and specialized aspects of IT management to the experts.

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